Complaints Procedure

Complaints Handling Procedure for Private Rented Sector Residents

At Allsop Letting and Management, we pride ourselves on the level of customer service we provide. In the event that you feel dissatisfied with our service and wish to make a complaint, you will need to follow our Complaints Handling Procedure, details of which can be found below.

Membership Details
Allsop Letting and Management Limited is a member of The Property Ombudsman (TPO), the Association of Residential Letting Agents (ARLA), the Royal Institute of Chartered Surveyors (RICS) and Association of Residential Managing Agents (ARMA). By belonging to these organisations, we are required to follow strict professional standards.

Stage One – Operations Manager
Stage one involves making a complaint in writing to the Operations Manager. Upon receipt of your written complaint an acknowledgement of the correspondence will be made in writing within 3 working days. An assessment will be made of your submission and a response sent to you within 15 working days of receiving the written complaint. The contact details of the Operations Manager are as follows:

FAO: Gemma Johnson
Gemma.johnson@allsop-lm.co.uk
0113 290 2509

Stage Two – Head of Operations
Should you feel we have not satisfactorily dealt with the matter, you may address your complaint to the Head of Operations. This must be done within 28 days of the letter or email from the Operations Manager. Your correspondence will be acknowledged within five working days and a final viewpoint letter will be issued within a further 15 days. Contact details of the Head of Operations are as follows: 

FAO: Nicola McKernan
nicola.mckernan@allsop-lm.co.uk
0113 2902510

Stage Three – Ombudsman Scheme
If you remain dissatisfied after the last stage of our in-house complaint procedure (or more than eight weeks has elapsed since the complaint was first made) then you may take the matter up with our chosen approved redress provider without charge. You will need to submit your complaint to the redress provider within 12 months of receiving our final viewpoint 
correspondence. 

The contact details for The Property Ombudsman are as follows:
Telephone: 01722 335458
Email: admin@tpos.co.uk
Website: www.tpos.co.uk
Address: Milford House, 43 - 55 Milford Street, Salisbury, Wiltshire SP1 2BP

Complaints Handling Procedure BTR 150725

The Ombudsman will not consider your complaint until you have exhausted our internal complaints procedure

Stage Four – NFoPP Regulation

Once the Ombudsman has concluded their investigation you may forward your complaint to the NFoPP Regulation Department which is the regulatory function of the ARLA Propertymark.

You will need to submit your complaint to the NFoPP Regulation Department within six months of the Ombudsman’s final review. You should include a copy of the Ombudsman’s review and a copy of your signed acceptance/rejection letter and any other supporting documentation which you feel will assist the assessment of your complaint.

The contact details for the NFoPP Regulation are:
Email: complaints@nfopp-regulation.co.uk
Website: www.nfopp-regulation.co.uk 
Address: NFoPP Regulation, Arbon House, 6 Tournament Court, Edgehill Drive, Warwick, CV34 6LG